It’s often tempting to buy a shiny new piece of kit and skip reading the instructions. After all, we’re all short on time and most gadgets are pretty easy to pick up and understand these days. But if you want to make the most of your purchase, it’s always advisable to spend a bit of time familiarising yourself with all the features first.
This is particularly true of computer software packages like Microsoft Office 365. As well as all the obvious things you knew already if you’re an old hat with MS Office, it’s jam packed with brilliant features that have the power to make you and your team far more productive. Here are just a few ways that Office 365 can revolutionise the way you work:
Collaborate on documents in real time
Few things are more frustrating than sitting down to work on a document and being met with a message like this:
“This document is locked for editing by Josephine Bloggs”
For years, it’s been the source of many an office altercation and wasted time. Not anymore. Office 365 enables users to collaborate on documents, make edits and see each other’s changes in real time, giving back thousands of lost hours and facilitating more harmonious workplaces. All you have to do is save your file to OneDrive or Sharepoint and you and your colleagues can co-author it wherever you are.
The ability to save your files in one online place also means you can wave goodbye to email attachments – simply send a link to the file to anyone you want to see it and they’ll automatically be granted access.
Hold virtual meetings
Linking your Office 365 account with Skype creates a host of business opportunities. Not only can you communicate with people on the other side of the world without racking up a huge phone bill, you can hold virtual meetings with your team members too. This means that it’s no longer a problem if people are unable to make it into the office due to bad weather or transport problems, and decisions can be made quickly even if you’ve had to leave the office early. The ability to work from home is great for team morale too, helping you create a happier and more productive workplace.
Convert notes into events
Office 365 has lots of ways to save time and shorten to-do lists, and this is one of our favourites. You can now convert notes to tasks in your calendar and assign them immediately to specific team members. Not only will the tasks instantly appear in their online diaries, the system will also send reminders.
It’s also a breeze to write minutes on OneNote and email them to meeting attendees, complete with key information like date, location and actions.
Visualise your data
One of the little known, but absolutely fantastic, features of Office 365 is Power Map. It analyses the data held in Excel to create interactive maps which illustrate your information clearly and attractively. It’s great for visual learners who struggle with spreadsheets, makes reports and presentations far more interesting and allows you to create and share data insights that bring real value.
These are just a few of the ways that Microsoft Office 365 can make your life easier, but there are tons more. If you’d like someone to show you the other ways to make your office more productive and add value to your business, contact Terahost today.